Category: Software

Simple Security Stuff–February 2019

I realize that the last two weeks of update were truly “honors class” material.   The take home points are — 1) I always install ad blockers for my clients.  2) You should have a second (or 3rd) browser installed should there be issues with your primary browser.  3) The ability to use my preferred ad blocker in Google Chrome may change by the end of the year.  4) I can help you with this issue should the time come.

Let’s go remedial this week.


Simple Security Stuff – February 2019

When sending out group e-mails:  put yourself in the To field, put everyone else in the Bcc field.

-Never make your password out of revealing or obvious information (Birth date, maiden name, password123, etc.).

-One trend in password creation that I like is to create a sentence (ex.  ILiketheYankeesin19).

-You need to be using a separate password for each website.  You can start with the same base and add a unique suffix for each particular website.

-Ideally, you should use a software password manager.  I set up either Last Pass or 1Password for my clients.  They are secure and they work.

-If you are not ready to use a password manager: Never ever ever store your passwords in a Word document on the computer.  If you are going to store them this way, we need to put them on a flash drive that you can plug into your computer when you need to look at them.  (Please contact me if you are in this situation).

-If you still aren’t ready to use a password manager (hint), I don’t mind you using a paper based “notebook”.  

Browsers and Ad Blockers 2019–Part 1

Face Time

Apple really messed this one up.  I know you iPhone, iPad and Mac users out there really like Facetime.  It means a lot in your business and family communications.  It’s built into all of those 3 devices I just mentioned.  You don’t need a separate Skype account for it to work.  Apple got this one right.  However, there is a hiccup.  A Facetime flaw was found in group Facetime calls that allowed you to be secretly recorded even if you don’t answer the call.  Cupertino — we have a problem!!   Apple is taking this so seriously that they have disabled the group Facetime feature until they can roll out a fix later this week.   Please be checking your iPhone once a day over the next week. I am expecting an update by the end of the week.   If you really want to be safe, you could turn off Facetime entirely as a short term precaution.    Settings >> Facetime >>  Flip the switch.  I won’t be doing that, but I don’t blame you if you want to.  Just be sure to turn it on the next time you want to do a Facetime chat with your brother in St. Louis. 

Browsers and Ad Blockers – Part 1

I wrote several Updates on ad blockers back in 2015 and 2016.  Those posts can be found on my blog theacronym.com by searching for the term “ad blocker”.   I have used an ad blocker in my browsers for at least 10 years.  I have used an ad blocker on my iPhone since they were allowed back in 2015.  I install ad blockers on nearly every single client computer I work on.  I think I have only been told one time to remove the ad blocker entirely.  (Hint: it may end up being a mistake.)  Of course, I show my clients how to turn off the ad blocker for a particular website should it be requested.   I described the notion of ad blocking as a dilemma we face as Internet users.  Much of the web that we use is free.  Those websites pay their bills with ads.  If everyone blocks ads, these sites can’t pay their bills.  They will either need to come up with new revenue models or cease to exist.  The vast majority of Internet users are not blocking ads, so you are in a rare group. 

I don’t feel bad about blocking ads.  Why?  Many of my clients computers have been infected with annoying adware and malware due to bad ads.  Why are there bad ads?  Most website do not manage their ads.  They turn them over to a 3rd party service.  Every so often those ad networks do not properly screen the code behind particular ads or the websites they link to.  Your computer is adversely affected, likely resulting in an expensive service call to someone like me.   Either because I have to (ie. to watch a TV show on a network’s website) or because I want to support a particular site, I do unblock ads on a case by case basis.  I am less offended by websites that serve up their own ads and don’t rely on an outside company.  These sites are few and far between, unfortunately.  I am very willing to unblock these “1st party” ads. 

My go to ad blockers on the computer are Ad Block Plus or uBlock Origin, and I tend to favor the second one.  You likely have one of the 2 installed by me.  On iOS devices I like Ad Guard, though there are other choices.  For some clients, I have taken the notion of blocking one step further and gone with a “sledgehammer approach” blocking all advertising servers at the network level of the computer before they even get the the browser.   This may be the right call if you have had serious security problems due to ads in the past or are very averse to ads.  

Coming next week — Part 2  — How the most popular browser may try to limit your ability to block ads later this year.  Stay tuned. 

Christmas Eve 2018 – $1000 Present For You

Still Falling for Tech Support Scams

I think I do an exceptional job at educating my clients about consumer issues as they relate to technology.  It still blows my mind that some of my clients continue to fall for “tech support scams.”   Some of these scams may be outright fraud — money for the taking with no intention of services ever being provided or the intentional infection of the computer and subsequent (hallelujah) we’ve fixed your computer ma’am.   Others may employ unethical business practices, actually coming to you through a pop-up ad or a phone call with the intention of providing tech support services.  They will typically imply that you have a corrupted computer and they can fix it.   You may be asked to pay a one time charge of $300 for the incident or be offered a “deal” of $800 or more for “lifetime” support.   I am calling scam on both types of schemes.  They could ask to get paid by credit card, but their favorite method is the CHECKING ACCOUNT NUMBER.  Do you know that anyone with even limited technology / payment processing skills can run an ACH on you as long as they have your routing number and checking account number found at the bottom of your check.  This is really scary.   A recent customer was told by a scammer to put their filled out check on the scanner and let them remotely scan it for payment purposes.  Before I even helped her, I had her go to her bank and close the account.  In the future, this is how I will handle it.  We can always take care of the computer later, you must take care of your identity first.   In this most recent example in my consultancy, the tech support scam incident was likely triggered by a malicious pop up ad telling them that their computer was out of date and in trouble.

If you really want to block ads from even getting a breath of internet on your computer – let me know.  Most of you have browser based ad blockers.  I am not talking about that.  I have something better in mind, on a per computer basis, that prevents the ad servers from seeing the light of day.   


Microsoft or Apple or Google are not going to mysteriously pop up on your computer with a phone number (or call you) telling you that you have a problem and that you need support. 

^^^ Please copy this sentence  to your memory. Read it several times.  Then, copy it and paste it into Word or your word processing program.  Make the print really big!  Print it out.  Tape it to your wall or your desk.   This is a $1000 tip offered completely FREE!  Merry Christmas!

A Note on Saving on Services

Numerous clients have contacted me since last week’s update about saving money on home telecommunications services.  With some I have been able to help save on services  – in a big league way – and in one case I was not.  I don’t think I oversold this idea.  If you shoot me a private e-mail, I would be glad to let you look over my Comcast bill and see that I pay $112.xx indeed for TV + a very fast internet package, with three TV’s and owning my own Internet equipment.   I have been asked about saving money on the cable modem, which runs about $11 / mo.   A good one — Arris or Netgear brand — will cost you $100 and easily last 3 years, short of “Acts of God”, etc.  The math works in your favor.  However, if you have phone service from Comcast, you will have to pay about the same $11 a month for a combined modem / router device.  These cost more than a standalone modem in the store — and may not be worth it to buy outright.  The reason why I have always advocated for a separate cable modem (rented or not) and router (owned by you) – is because it is SUPERIOR ON TECHNICAL MERITS.  It’s not a matter of cost.  And since I have been asked this recently — well Mr. Computer — do you use a separate cable modem and router? Yes I do.  I have a Netgear modem and a Synology router. 

With that out of the way, there are basically three ways that you are going to save in the BATTLE FOR COST CUTTING —  1) hoping you qualify for a package discount on like services because its been a while (and by that I mean like a year or two) since you qualified for such a promotion, 2)  MAKING SACRIFICES, or 3) Cutting down to Internet only and then subscribing to a service like Hulu Live TV at $40 which will give you most of the channels you want.  If you insist on the “24 hour cattle ranching channel” (or pick your niche channel) that is the highest cable tier, I don’t know how successful you will be at cost savings.  I could easily be paying $200+ a month.  I got it to where it is, consistently, by making sacrifices.   If you want to save, please let me know your circumstances.   We should look at the cell phone bill also!

Useful Smartphone Utilities

Holiday Help

For years, I have been a Hanukkah and Christmas helper for my clients.   If its within the realm of electronics and computers, let me know how I can help you.  Perhaps you need help selecting, setting up, and putting back in the box.  I’ll be there for you.  I have also helped clients with creating cards that can be printed out and mailed to your loved ones.  It’s not too late.  Photo cards speak 1000’s of words. 

2 Numbers on One Phone

This is really cool! Maybe you have business and personal lines.  Perhaps you always wanted to make your home phone a cell phone number in addition to your regular cell, but dread carrying two phones.  Right now — this option has arrived.   The 2018 iPhone models (Xs, Xs Max, and XR) offer eSIM technology.  This means you could have two numbers on one iPhone.  This capability just became possible with the iOS 12.1.1 update that came out last week.   Verizon, AT&T and other carriers worldwide are on board.  Let me know if you have questions about the power of eSIM. 

WiFi Calling

Some of my clients live in a cellular dead zone.  It’s a brutal existence when you can’t make cell phone calls from you own home, especially when they are work related or there are medical issues involved.  Over the past few years, ATT, Verizon, and TMobile have rolled out WiFi Calling for smartphones.  It’s that simple.  You can make and receive cellular calls over your home WiFi connection even when there is no cellular signal.  It has been a godsend to several clients.  Many smartphones 2 to 3 years old and newer support this feature.  However, if this feature means something to you, you’ll want to buy your phone through “official” channels.  By official, I am talking about your carrier or Apple.  The market for independently purchased phones, such as purchases made through Amazon or direct from the manufacturer (ie. some Motorola models, Nokia [they’re back], and One Plus), is growing.  Unfortunately, I have witnessed that AT&T likes to play games in making WiFi calling an exclusive feature.  If you are their customer, buy your smartphone from them or from Apple.  Note:  visual notification of voicemails will still be a problem in a low cell / no cell signal area. 

Awesome Utilities for Archiving Phone Data

Archiving data like text messages and call logs may be a legal issue, a business issue, or even a personal issue for you.   Here are some tools for your tool box.  With your iPhone, you need to make a full backup to your computer (Windows or Mac) via iTunes.  We have probably done this before, but you will want to get in the habit if this sort of record keeping means something.  While there are many utilities that can parse this data, I prefer iMazing.  It is amazing!.   https://imazing.com   It is $45 and worth every penny.

On the Android side,  I recommend SMS Backup + and SMS Backup and Restore.  The second app has some paid features, but I haven’t found the need for them.  SMS Backup+ actually takes your texts and makes them into a searchable folder in your Gmail account (WOW).  SMS Backup and Restore — exports call logs and text into 2 files on your phone or Google Drive.  They can be downloaded onto your computer or the app itself for your viewing pleasure.  They can also be restored back to a different Android phone. 

Making Sense of New Devices

3 Premium iPhones for 2018 – Understanding the Distinctions
I wrote my 9/12 update to you within 30 minutes of watching Apple’s live event last week.  I realize it was a lot of information, but I wanted to cover it like a true techno journalist as if I were there.  I also tried to include only the deals that were relevant to my client base — typically the age 60+ crowd.
The first thing I want to make clear is that the less expensive XR (10 R) iPhone is by no means a “bastard child” of the 2018 iPhone offerings.   It is a premium phone being offered at $749 with 64 gigabytes of storage.   The XR is the phone that Apple expects to sell the most of this year.  To meet that demand, ordering has been delayed until October 19 so supply can be ramped up.  The two premium priced models — the Xs and Xs Max are being sold starting $999 and $1099 respectively.  They are available now.  The major differences between the XR line and the Xs line are that the Xs models have two cameras which aid in portrait photography and a higher quality screen.   For my typical client, I don’t think these features are tipping point to justify the higher price.  However, as you will read below, other factors come into play.    For most American iPhone users, my clients included, the iPhone is purchased on a 24 month, interest free installment plan with the cell phone carrier.  The cost of the phone is simply added to the bill.  In some cases, the cost of the actual service is slightly less than it was 5+ years ago.  Typical pricing on the 64 GB models would be about $31 / mo on the XR, $41 / mo on the Xs, and $45 / mo on the Xs Max.   These devices are truly computers in your pocket and priced like them, for sure.
Real Life Ordering Decision – Size Matters
I was with a client yesterday who upgraded his 2016 iPhone 7.  The cameras and screen quality were not deciding factors in his choice of the Xs over the XR.  The price difference, though $10 a month, was not seen as unbearable.   Size was the key issue.   The Xs with the screen stretched to the edges is closest in size to his iPhone 7 (6, 6s, and 8 as well).  The iPhone XR would be slightly larger.   The iPhone Xs Max is very close in size to the previous Plus iPhones (6 – 8 Plus).  My client told me — I don’t want to go bigger.  So, the Xs was ordered on a carrier financing plan and should be arriving by the weekend.
Android
If you are of an Android persuasion, keep in mind that Google’s own phone, the Pixel will be getting a refresh in early October.  I certainly think it is the best Android in terms of promised regular updates to the software.  Samsung’s Galaxy S9 and Note 9 phones are also terrific.  Motorola G6 Plus is superb for a budget phone that can be purchased for around $230.  The One Plus 6 is a solid choice, competing with the best of Samsung at a lower price (but does not work on Verizon).
iOS
iOS 12 was released on 9/17.  It is a brand new version of Apple’s mobile device software.  Should you have an iPhone 5s or later or an iPad Air or later, you should be installing it within the next few weeks.   Please make sure you have a full backup of your device before installing version 12.   I’m still exploring its features, but so far I think the Measure app is very useful for around the house projects.  If you would like professional help with installing iOS 12, please let me know.
Mac OS
The latest version of mac OS — version 10.14 is coming out next Monday – Sept 24th.  From that point forward, I will be taking upgrade appointments.  Some of my clients choose to upgrade themselves, while others have me do it for them.   I make sure you have a full backup of your system in place and a copy of the install media should the software ever need to be reinstalled.  I also take great care to update your apps if necessary.   These appointments usually last about 2 hours.

Technology Update 8/28/18

Start With a Tip
Some clients tell me, I love your updates but I only understand 1/3 of it.  One client told me recently, I just realized I have a Mac.  It’s the teacher training within me that seeks to set a high bar.  Transformations may not be instant, but it is my goal to raise your technological competence over time.  Have you ever heard your plumber, electrician, or carpenter say that to you?  That’s why I’m special and I value our special relationship. 
—-> Copy and paste text — the need comes up all the time — from one e-mail to another, from an e-mail to a Word document, from one Word document to another, or how about from a web page to an email or word document.  The sequence is very simple.   Windows:  Highlight text with mouse >> Ctrl C (on keyboard) >> Click on insertion point >> Ctrl V.   Mac: Highlight text with mouse >> Command C (on keyboard) >> Click on insertion point >> Command V.   ** Caveat:  Copying text from a web page to another application can present problems. Web based text is often heavily formatted. I have always told clients who are doing this to keep their computer’s “text editor” open to use it as a conduit.   In Windows, the built in text editor is called Notepad (part of Windows since 1985); on the Mac it’s called Text Edit.  In this workflow, you would copy the text from the website, paste it in the text editor (remove the formatting if necessary) and then copy and paste it into its destination.  Getting familiar with your system’s text editor has other benefits as well.  You may not always need to open up the large and often slow Microsoft Word.  Notepad and Text Edit handle light word processing tasks just fine.
Catalog Those Files
Occasionally, I come across a situation where a client has all of their files stored on multiple hard drives, with folders located here, there, and everywhere.  It may be a good thing to have these files spread out, but please remember to have backups of originals (ideally using multiple methods).  However, there may be times when you want to consolidate.  You may be wondering, what is where?  So that no data is lost, you really need to establish a catalog for your files.  These are not backup applications; they are solely Windows and Mac utilities for making a master catalog.  They are under $40 each.  For Windows — it’s simply Win Catalog https://www.wincatalog.com/.     For Mac — Neo Finder http://www.cdfinder.de/.   Avoid data loss!
The New iPhones Are Really Coming – September of My Years
The cat is slowly jumping out of the bag.  Apple is going to have an iPhone event in mid-September.  Like clockwork, pre-orders will start a few days later.  The new phones will begin shipping about a week after that.  So I want you to look at your current iPhone, diagonally please. You may want to get out a ruler or a tape measure.  The screen sizes of the iPhone 6, 6s, 7, and 8 are 4.7 inches.  The iPhone 6 Plus, 6s +, 7+, and 8+ are 5.5 inches.  If you have an iPhone X, you measure in at 5.8 inches.  (If you are on the iPhone SE, 4.0 inches, I doubt Apple is updating this form factor but keep enjoying the phone by all means.)  The 2018 models will all have the visual aesthetics of the iPhone X, meaning the screen will push to the edges of the phone. There will be no home button (you swipe up from the middle, bottom to get the home button functionality).  The model names are not set in stone.  There will be a “new iPhone X” measuring 5.8 inches.  This is not that much larger than the iPhone 6 – 8.  This will be the middle priced model.  There will also be a “6.1 inch iPhone.” This will be the least expensive model.  The size will be similar overall to the iPhone 6 Plus – 8 Plus.  For those who want a “large and in charge” phone, there will also be an “iPhone X Plus” coming in at 6.5 inches.  That’s almost like a small tablet if you ask me and it will be the most expensive.  Keeping these design changes in mind, you may want to pick up one of the current 8 or 8 Plus models if you want the traditional home button and do not want to take the minimal amount of time required to learn the new functions.  With that in mind, Apple is going all in with the iPhone X design motif for all.
(Sent while listening to Rodrigo y Gabriela – Look them up on the music app of your choice. Great stuff.)

Fieldston Software – gSyncit – Sync Outlook and Google Calendars, Contacts, Notes and Tasks

Fieldston Software – gSyncit – Sync Outlook and Google Calendars, Contacts, Notes and Tasks.

 

Need to sync your Google contacts, calendar and tasks with Outlook?  Even with Outlook 2010 and 2013?  Even in Windows 8?   Using Windows?   Buy Gsyncit!!

Remember, your ability to sync with Outlook and a free Gmail account will forever change in Jan. 2013.   You will either need to update to a paid GApps account or use a tool like Gsyncit.