The Importance of Local Copies

A TV show that I enjoyed watching used to advertise new episodes by saying “ripped from the headlines.”  For this update, I will start with  — ripped from the customer files…

Your computer files can be so valuable.  You may need documents for legal purposes.  You may require samples of your work for future career endeavors or to get a deal completed.  Important photos can help you create promotional materials for or commemorate an event.  Your files are evidence — possibly of something exemplary or even wrongdoing. 

My point here is that separations happen.  Employment ends.  You may be forced off of the board of your HOA or community organization.  Business partners become entangled in disputes. Friendships and marriages terminate.  Hard drives fail.  Fires destroy homes. 

Cloud based backup services like Carbonite or Backblaze, even iCloud, are useful tools.  If you are running a computer with a desktop operating system like Windows or mac OS, and have important files on there, you should also have an external hard drive that backs up your entire system automatically.  Services like Dropbox and One Drive that allow you to store and synchronize selected folders can also play a key role in your technology scheme.   Today’s modern cloud based e-mail services can hold messages and attachments spanning many years worth of communications. 

However, if this data really matters to you, you should think about manually making physical copies of certain items on a periodic basis.  If your life, career, or project depends on it — protect yourself.  iPhones and iPads can be plugged into a Mac or Windows computer and backed up locally to that machine through Apple’s free iTunes software.  Love it or hate it, Microsoft’s Outlook e-mail program (Windows or Mac) can be used to back up all of your e-mail into a single file.  Again, if it’s critical to you, a periodic archive may be a good idea.  Who could forget floppy disks from 25 years ago?   Today, we use flash disks (or thumb drives) to copy smaller batches of files and folders.  These disks are cheap.  It would not hurt to have a few on hand (or an additional external hard drive) to copy specific items when the situation arises.   Here are Samsung 32 GB flash drives on Amazon https://www.amazon.com/Samsung-BAR-Plus-32GB-Champagne/dp/B07BPHML28/ref=dp_ob_title_ce

Multiple copies never hurt. There are potential dangers with living our technological lives on autopilot.